Work Group Recording 1

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BZ-02745

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thanks to all of you
i'm great so ah yes this is kind of our first attempt at a session director training and session director an online session director ah ship at don't what you call it so i have either of you been to any online sessions like through other song
ga's or oh no i have no
marybeth yes or no a short when it was like two hours okay okay great
i went to one partially last weekend and so am i a little insight into how they did it but will probably be doing it a little different anyways
so why i'm gonna do i'm gonna share a screen
and am
what i've been doing is making a
a checklist and this is based off of the online a saturday director checklist so i don't honestly know if this is the best format for am writing the south so i also started another sheet which i can share with you that basically
has the schedule and then the what you're supposed to do at each point in the schedule it's just copied from this checklist over here but i felt like this was kind of i don't offer me it just didn't work with my brain but em yeah we're we can kinda
this is flexible sort of gonna say
so i'll share this with you but i'm just gonna talk through some of the things that you need to do and then i'll stop sharing and will do some other things
so the first thing is logging in to our online zendo account and kick i know you know how to do that cause your on and marybeth have you done that before i haven't logged in as
that's an easy season yeah okay great so am i am can i suggest something yeah
is it possible to make the password a little less
gravelly an id of not the person to decide that and
what was that is it duty
yes i think it would be judy and i am guessing that the answer's probably going to be no because of security reasons ah ah but i don't know for sure i'm just having all those things in their makes it so that i know secure yeah
well but i think now that i have it on a switch switch user the it'll automatically load in but that's a that's a yeah anyway yeah and so are the password mary beth
oh you're gonna want to write this i'm gonna actually chatted at you an okay and then i'm i'm not sure if this trainings gonna be displayed online ah so
that's on the password spin chatted
and we can go over that and more details so i'm in after this me to read this okay is that a capital of the beginning yeah i'm
here i can stop sharing or i guess you can see the chaps gonna be the same size and those are zeros not owes oh thank you zero

okay i think i've got it yeah
am
great ah so well maybe we'll have you just log in at one point to make sure you've got that and one thing that's important is and this is all the dough on snow this is that you only log into this at your allotted time because we only have one user
and gap
so i'll dig into that in a little bit but i see a login using the the bcc account and then you'll start the meeting the bcc online zendo
daniela rename yourself ah so that people can ask questions and see your first name
and then i have you'll make the dough on the co-host so they can support you in some of the like posting abilities about soccer is the the way that hose on wanted to do it is that i am going to be the person that's going to be ringing the bells
so the dhawan is actually going to be hose on which is just for the services
hey i'm i'm ringing the bells
okay we'll we'll see how that fits in i'm gonna stop sharing and we're gonna go through those first at things am so to log in to the account you need to make sure that will actually more important thing rather than logging industry he should you login as
easy see otherwise you won't be able to open the actual a meeting that you need and then to you need to make sure that when you're done you'll log out and so that's in the instructions of the end but that's kind of the important thing about logging in and logging out
come and do you access your resume from the ah how do you access zoom do go online to zoom dot u s and i'm how'd you get into meeting seven application okay see use the zoo map ah okay great of her or worse is there
didn't i think there's no difference or bomb as just a matter of which instructions you would follow to do that
so there are some
go on instructions let me pull those are really quick and just just because they have the screenshots
but you've probably got that part it's not the it's not the hard part of this
i'm will i've never logged in this way so yeah but this part is sam
think he'll get it let's see here as as the
yeah okay i'm let me share my screen really quick so just give you a visual and this one we can't really practice right now ah but maybe l heavy practice and then if we have time afterwards so you have the zoom application that looks spot
like this maybe
not really
when you log in doesn't look like this
of sometimes okay so this is the yes
so basically you'll want to make sure that you're logged out of you and you can go down to switch account or sign out
and then you'll want to login as vcc
and yet here's the keep me signed in so we'll we'll make sure you have these instructions to with the visuals and we can practice that later okay well but seems simple enough yeah i'm so then the next thing that you'll need to do
ah you are hassan will need to do s yeah cody have a question oh no i'm sorry oh okay
is you'll need to rename yourself so i do not every name yourself in zoom yeah okay great so just for people who are watching ah you go to i don't know if i can do wish i don't think they can share zoom
well i know how to do it on my ah what you might call it can you see the participants a screen on my screen right now
no yes
like it's as participants and are actually that was mine oh okay i wasn't sure i thought i turned on a setting that let you guys see this ah i see it there now
you see participants and yeah
okay okay so just for and those who are watching and learning this one of the ways that you can do this i just go to them more and do the name them you do more and any deer rename am so you rename yourself i'm going to rename myself right now to represent center kelsey
am
and you can have fun with this
am
so that's how you rename yourself
and then the next thing is making someone a co-host and so i'm gonna make you guys cohosts ah
so the way they do that is are you guys still seeing the participant screen yeah little okay great i'm not at all i don't know
that's interesting i'm not
it is interesting to see her guys his videos
i know what do you see mary beth
ago i just went to gallery view
i can see participants on my screen but i'm not seeing it from yours hmm i mean like i can click on participants in get to it but that's not what you're wanting right now i'll stop sharing and reshare
i'm so can you see the video of with all three of us yes okay on on my screen
no
i'm seeing it on my screen for my gallery view
okay fun and i think hopefully this is just being recorded so
it's the same way to make some of the co-host as you go to their name and you select make co-host
based like more and then you can also do it by going to someone's video if you need to so i'm gonna make you guys both co-host
there
and i would just go to the three dots their yeah exactly i of course i don't have that capability right now
okay
okay
so that's the first part of this and that's one of the more active things is were gonna have you start the meeting rename yourself and then make the dough on the co-host am or whoever you're doing this with
and then over here the dough on is going to use their personal email account
ah they're going to enter the online zendo and they're gonna mute themselves until after the rogue chant
so next up is a reading the session guidelines and chanting the road chance so i am not sure how you guys are planning on doing services do you have some idea as to how that's happening or that's going to happen
what i understand right now is that goes on will be the dough on i'm not sure if he will be the doshi or of sochi well you and here they were talking about that today so that could be part of the mix and glory will be the co-ceo who kudo and
so they will be together goes on and laurie so that it's just one sound sound yeah okay great so i think
the instructions will stay the same then so what will happen during that time is
during their chance than the dough on will anew so i'm actually gonna just takes us out really quick guess can see have been del on slash tokyo pair
well unmute
i'm an chance
ah and is are you expecting all the and will use be chanting along or will you be muted i would assume that i will be needed i would okay pretty much prefer everybody be muted because i think yeah
too bad
we've been doing it lately with everybody muted except for one person has been working well because of the delay yes
ah great so we'll have you mute and then chant a robe chance
and then i am
great and then from the robe chance
share i don't think is like i'm assuming i'm just gonna do the clunk and
ah and i'll just leave the road chat
coco doesn't usually do that
oh the robe chant you'll do leading that okay
ah okay so am
just kidding
ah will have happened was after the second is the ozan period
so everyone except for the director will be muted during the rope chant
and then do you want the and then will you bring three bells to start zazen
well right after that we will go into kin him
hey sure yeah
ah it doesn't say that
it's a zazen are we are you doing the road chain at the end of the first period of zazen period yes okay and the guidelines also at the end it'll be booked for the the road it'll okay during that's where i was confused okay so i need to update days
but it's different yeah so i will update is with more clarity of but basically
so
what will have a seal make them co-hosts so they can support and then you're gonna meet yourself if not already muted
i'm
and then you can either unmute the dough on or they will do it for themselves most likely they'll do it for themself
and then the dough on will a mute after they're situated for the bells and then start zaza with three bells
and then everyone will be muted and cause i'll be ringing the bells for each thing
okay i'm i'm keeper
i don't know right now if i can write up the instructions for that unique ah set up
so let me i'll check with judy on this but my monarchy but still it's just share this document with me and then i can make the changes yeah but
yeah first off the documents unfinished finished i'll share it with you when i'm done with this but also i've just i'm not going to be able to necessarily like movies around so i think you have a good enough understanding but basically what i'm hoping to get through on in this training is like making sure that you can mute unmute all that stuff meet other people
and meet other people do these renaming things here okay
i am
and then kind of talk through the like the logistics
so and kicker i don't know if you've if you've thought about if you're doing another recession in the future gina i have one august sixteen
the i appreciate on i know how to do for all the stuff but i don't know the snow i would just i would just kind of in examine this document right before the sheen so that i remember who does what yeah i guess i'm wondering would you be also doing
sort of a hybrid version like it's not gonna be our bcc version of having the director actually be sort of the timekeeper and then having someone else be a mom know i think it might i think i would maybe it'll list since i'm here on the premises i would in the list you know ten or helena ross so there would be banned
need for this exact
schedule you know the either would or would not ayers women and only hurting somebody else's timekeeper and hose on did not want me to do that
got it
jam for your reference oh no that's fine i'm just trying to figure out how to write something that's
generic so that others can reuse it and try to make sure we get that so it's a it's gonna be a work in progress is done
yeah okay so the director will
meet themselves for zazen right and then the dough on will ring bells whoever that is
and then mute for zazen and then at the end of zazen just the dawn and needs and rings either two or one bella and are typical form
i'm then for kahin am
i have on here to for the first one to explain how can he will work for people just for the first can him ah and then i thought this would maybe be helpful for people i was to chat the ah can hit and time so people could see that but you don't have to do that necessarily i think the
well could probably work but just in case people like were somewhere where they couldn't hear their computer ring am but they might not if their computers way out elsewhere they're not gonna see the chat either
because we're recommending that they not carry a device with them when they do give yeah i'm not saying that people would carry the device the chat would be send it saying for example right now it's six fifty six and so i would chat am ah qin han until
a seven o six
well don't know because everybody will have the schedule and i'm asking them to print it out and put it next to them pay
i mean not everyone has a printer
and am
just as just a suggestion to they put it in the chat so that it's more accessible and a certain way so i like the i like the
putting the notation in the chat
that's something that i would do as good send a check the chat before i go off and you do my thing you notice know when i need to come back because you do have to be attuned to the bells and if you're away and you can't hear them you want to have a a time in mind and it's true you know we we do hand out them
schedules marybeth but i think having this additional a queue is really helpful
okay i'm fine to do it
i was
did given a different light so that's fine yeah yeah we're not not to chat and bring people out of kin him i'm that's also not what am that was far as just to give people like of them you know both have announced an time and then a visual time i just because we're a deal
with all different kinds of technology and people have in their homes
asked the question at this point just shows just because now it were talking about chat that is there a way to disable chat so that people cannot chat
lamb
there is
there is a way to disable chat
it's a
i think it's a setting let me see him
yeah there's a setting you can actually do it so let me bring my window down here can you see the zim group chat window
no
hmm let me try and minimise and
sci fi shows up does that show for anyone know i don't see your screen changing at all yeah okay
so what i'm gonna do as i'm gonna stop sharing and then i'm gonna have a if each of you could go down to the chat so in your lower zoom bar there's little chat
box and if you click on that it should pop up in the right hand corner of the same application it says him group chat
great and then at the very bottom of that you can see who you're chatting to and i think the default is to everyone yeah yeah i'm so do you see those three little dots to the rate
click on that what does it say
participants can chat with no one host only or everyone yes so you can make it probably it would be a good idea to make it host only in case something came up yeah
what do you think
i you know i wanna say no one on earth it just to limit any kind of him no impulse the people may get but i think that's a little cruel or just not not not right you know just in case someone does have something but maybe it could be in the admonitions when you read
like it has to be a certain urgency to chat to the a i'm such a director
yeah i was mainly thinking that if people had to leave for some reason they should cut him he i it should be open but it shouldn't be encouraged
no i wouldn't encourage i think it we won't necessarily have to say anything about chat am and if people are wanting to go in chad they'll go and they'll see that the only person they can chat to as the host so am i feeling probably it won't lead to
you know an instant messaging back and forth with
i guess could just not respond yeah exactly
okay so i add that i added changed the chat settings host only in the beginning part of the a set up for the zendo great
great
ah
so after when can an ends are we still doing that the on whoever will bring one bell to signal people to come back to their cushions yes okay great and then when i have one most participants are settled ring three bells to signal the start of zazen
that sounds about right that's right okay okay a home still chat with everyone if we've got it changed to just toast only yeah okay so that and the way you do that as you see a little too box ah then he can select for you want to chat to so i
can if you guys wanna when he sent me a private message to so you can select a who
who you're chatting to so you can see that

oh look a purpose
i thank you bob
in a spell check like whoa what what is jose
i like that that's a fun spelling and made our million
then i gotta love you girl from mary beth
i would be an interesting thing to get in session
so ah great so yeah you guys have got this which is good maybe this is actually a bad video for people to learn off oh because you guys are savvy enough to really get a sniffs with recover it it's like size and instruction
sure
okay so then i have a reduce other again and then am this is leading up to service so i need to write out how service will happen now that i am know how you guys are planning on doing it
i'm and then with breaks are you just gonna announce a break and then asked people to are allowed people to turn off their computers and joined back at a certain point yes yeah okay
and you could turn off your computer at that point if you wanted to yes
okay great then we have as us and again in okay so this is where it's tricky the diamond well before that because now it's intersecting with the saturday program
yes the nine forty five size in and then the dharma talk and all about now
yesterday i was for a loop thrown for a loop because hose on was like you should just have the saturday director do it at this point
i don't think so you know i'm a fabulous time is doesn't make sense to me because that's our our job but he was like no there's no saturday director doing says shane so
you know sojourn is gonna be coming
he's going to be doing the talk from the docusign hut i'm gonna do a test of whether we can get you know just getting power out there and i'm making sure that i have a signal out there so you can just introduce him and i'll turn on the camera you know
if you if you identify me as a co-host and i have the instructions for the am
for that piece of it so let's go into that and a little more detail but maybe i do think that ah
it would be a little confusing to have someone else jump in and start the meeting and do the saturday director ship so yeah i don't think close meander off planet at the end yeah so i don't really think that makes sense but am
we'll have to clarify that so i'm anna
eh
i'll be working with hose on tomorrow to set up the hut so i can do that part
do work can ask him about just no knows no a saturday director to assessing director well he told me to talk to blake and jury and judy because he didn't want to decided but that's kind of what he felt would be better
so i put in a call to them and i don't know what they've decided
okay well in case you're doing it let's go over that may increased to what i think he's thinking it's too hard to teach me how to do it i might know
yeah let's not yeah no i don't agree with that so also as we are recording this the okay
just as a yeah so well we'll check a chat with them
i'm
so the next piece here is am okay the dharma talk and i didn't put that in this at in this format because it's kind of a long checklist so i'm in a click back over here and i can add it in there but i wanted to i just didn't want to put it all in
they're so for the
for the zazen prior to the first part sorry what was that there wouldn't be any difference for the first part i would just logged back in again fifteen minutes early
for the nine forty five thousand yeah i think so
i'm
let me think yeah that sounds about right and that matches up with the saturday program so am yep and when you're logged in like that then you're just kind of keeping an eye on the zendo and an ear on the zendo and listening you know if there's someone who accidently unmetered themselves
or purposefully unmetered themselves that you would meet them so that it's a quiet zendo am do you and treat know how to but at you know how to meet people i haven't ever done that before so let's do that for practice ah stop sharing so you can either mute me
me by going over my video and clicking mute in that little
but thou hast everyone is yet a new yourself yeah you can't unmute someone which is probably good like you don't want someone going around and on meeting you when you're not ready for it
so i can't unmute anyone like when it's
i'm so
it i think it varies but i got a little notification as said the hosts would like to unmute you on my screen and that's what i clicked so it so it prompted me to i me myself okay
and then kick i do you know how to mute and unmute yes okay great and the other do it from the participant list yes you can do it there and then there's also in the participant list do you see the buttons as me at all
yes gun click that and then we'll unmute ourselves
yeah great say you muted us all so that button is what you'll probably want to use when you're in zazen and you hear some noise in the online zendo is just click me at all so you don't have to search for who on the participant list for whose video
has admitted does it also knew people who are just on a phone
i'm guess it will and so
there is a way to unmute yourself manually on your phone you have to press a certain set of numbers
but if someone is joining session adjust on the phone
there's gonna be a couple other like probably technical issues that they may run into any ways

oh sorry kicker
goes clapping this have a little fun
i like it
okay so i'm you yourself for the dharma talk so ah you yourself and then you'll do an introduction or someone will do an instruction and then i have the dough on or whoever the co-hosts are as supporting the director by meeting and admitting participants when necessary so maybe if
it's it's totally fine to the scion whoever you want who's got the tech skills as a co-host am and am that way they can kind of support you where they can mute and unmute people
i'm
gil introduce introducer speaker
who will introduce the speaker
and then you'll spotlight them so that is another feature of a stop sharing
so the way you spotlight is by mousing over either the name and the participant menu or the video and going to those three dots again and if you wanna either spotlight me or kika
i don't have that option
kiko do you have that video or that i an oven to spot oh i haven't on years i think it must be because she's not on a video i was all your got a all is a true yeah so i can't spotlight her but i can spotlight you call so that puts me as the
central speaker here and it may puts everyone's mode and to speaker mode i believe so everyone sees my my big face
ah in the and i just cancelled
oh wait
there you go so kick actually spotlighted a
oh i see why i alighted was cancel oh but then what happens is when you're talking so if you cancel spotlight on someone so i'll cancel spotlight and he a go ahead and talk and then when i talk it becomes my a spotlight her yeah so if i types again he re yeah it'll just jump between her restocking how does one
get to the spotlight i always forget how to get there italy the arts oh it's how you are cancelled spotlight the same way well you know i just had a little the prompt up in the left ten corner how it said cancel spotlight know it just said you know like right now in the left-hand corner
recording and i can control that by pausing our star hopping it and so there was speaker view was right next to like do it again mareeba
spotlight kelsey yeah i see and there's the cancel the spotlight video on the top left yeah
so the way does start the spotlight video and you can do this to kicker is just either mouse over the video of marybeth or myself am or go to the participant list and click on more and there should be three dollars and then india grade-a so there's our spotlight
lovely spotlight lady yes and then am when after you've introduced the speaker and spotlighted then you're gonna want to him a share my screen again you're gonna want to start record and it's already it's automatically set to record to the cloud
so that means you don't have to worry about it downloading to your computer and we have laurie who will download the the talks afterwards
i thought wait to start a record in the middle where do i do that because we want we recording anything else before then yes so there should be that right now because i'm recording we can't actually do this activity
ha i could stop recording could cause it
i'll stop recording